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Human Resources Assistant

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  • Overview

    Human Resources Assistant

    Careers from UHFCU

    Position Description

    This position provides high-level administrative support to the Vice President of Human Resources & Employee Development by conducting a wide variety of complex duties requiring a high degree of accuracy. These duties may include payroll management, employee benefit management, conducting research, preparing statistical reports, handling information requests, and performing clerical functions. This position will assist in all human resource related functions as needed to ensure compliance with all federal and state employment laws. Position requires integrity, initiative, discretion, and tact in day-to-day contact with various levels of Company personnel.

    • Essential Functions
      • Provides clerical assistance to Human Resources department.
      • Assist with the day-to-day activities of the Human Resources Department including, recruiting, training, benefits, performance management, and compliance.
      • Responds to personnel and payroll inquiries from employees.
      • Maintains and administers all HR policies and procedures for all company personnel. Assists in implementation of personnel policies and procedures including but not limited to employee handbook.
      • Keys accurately all payroll related data to process and meet payroll deadlines. Processes scheduled payroll, reconciles payroll bank account monthly as needed.
      • Assists in processing all necessary personnel action items for new hires, terminations, promotions, transfers, and salary changes.
      • Compiles and prepares reports and spreadsheets as requested using applicable HRIS system data.
      • Assists in the administration of benefits programs and implements benefit programs effectively in compliance with federal and state laws and consistently in accordance with plan documents.
      • Review, audit, and reconcile benefits records and billing statements.
      • Assists in the management of the retirement plan, including enrollment, rollovers, and terminations.
      • Performs background checks, references, and assists with interviews for candidates.
      • Conducts orientation for new hires; provides training to management and staff on an annual basis on the various HR Laws, and UHFCU policies and procedures.
      • Organize, maintain, and audit HR records such as personnel files (current and termination), I-9 files, leave records, employee training records, etc. for completeness and accuracy.
      • Maintains employee career apparel, company logo items and name tags inventory at an appropriate level to meet needs of employees.
      • Assists with various Human Resources projects and performs other duties as assigned in supporting the operations of the Human Resources Department.
    • Performance Standards
      • Able to work under limited supervision.
      • Demonstrates honesty and integrity towards all tasks equally without disrupting the organization’s vision and mission.
      • Completes all work on a predefined schedule and can meet required deadlines.
      • Anticipates problems and recommends a range of solutions.
      • Accuracy in auditing all HR related forms, documents, and systems.

      The following duties are completed in an accurate and timely manner:

      • Payroll processing and all related functions.
      • Benefit account enrollments, terminations, and renewals completed with no disruption in benefit plans.
      • Personnel and payroll inquiries are handled professionally.
      • Lifecycle recruitment including job posts, screening, and recommendations performed timely and with sound judgment.
    • Qualifications

      Education/Certification:

      • High school diploma or GED is required.
      • Associates Degree preferred.
      • Demonstrated relevant work experience may be an appropriate substitute for education requirements.

      Required Knowledge:

      • Highly proficient knowledge of software applications including ADP or similar HRIS system, MS Office Suite, Excel, and PowerPoint.
      • Working knowledge of ERISA, COBRA, HIPAA, FMLA,ADA, EEO and other state and federal regulations.
      • Basic knowledge of credit union or banking industry.

      Experience Required:

      • One to three years Human Resources experience.
      • At least one year of Clerical/Administrative experience.

      Skills/Abilities:

      • Maturity to handle confidential and critical situations.
      • Ability to learn and work with various office software and systems.
      • Must be organized, detail oriented, able to exercise sound judgment, multi-task and prioritize work.
      • Has the ability to demonstrate self-initiative and motivation for continuous learning, personal development, and personal growth.
      • Excellent organizational skills and attention to detail.
      • Strong analytical and problem-solving skills.
      • Excellent interpersonal and customer service skills.
      • Excellent verbal and written communication skills.

    How to Apply

    Apply Now

    If you are interested in any of the positions listed above, please visit our UHFCU Career Center to submit your application.

    1. Online: Click here to apply
    2. By Mail:
      University of Hawai`i FCU – HR Department
      PO Box 22070, Honolulu, HI 96823-2070
    3. By Fax: 808-983-5556

    Accessibility Note:
    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you may contact Human Resources to request the appropriate accommodation. If you would like a paper application to be sent to you, please email your request to hrdept@uhfcu.com.

    The University of Hawai`i Federal Credit Union provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The University of Hawai`i Federal Credit Union complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    More Info

    • Careers
  • FAQ

    Careers FAQs

    • How do I apply?

      How to Apply

      Apply Now

      If you are interested in any of the positions listed above, please visit our UHFCU Career Center to submit your application.

      1. Online: Click here to apply
      2. By Mail:
        University of Hawai`i FCU – HR Department
        PO Box 22070, Honolulu, HI 96823-2070
      3. By Fax: 808-983-5556

      Accessibility Note:
      If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you may contact Human Resources to request the appropriate accommodation. If you would like a paper application to be sent to you, please email your request to hrdept@uhfcu.com.

      The University of Hawai`i Federal Credit Union provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The University of Hawai`i Federal Credit Union complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Call us: (808) 983-5500

Contact Locations

Routing Number: 321379656

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